How is this different from buying an off-the-shelf college management system?

Most off-the-shelf systems are either built for large universities or generic small-business tools adapted for education. This is purpose-built for small Canadian private colleges — the specific workflows, the Moodle dependency, the lean admin teams.

How long does it take to go live?

Most colleges are live within a week of signing. Configuration, not implementation.

Pricing depends on your college's size and programs. We don't publish rates. We'll give you a real number on the first or second call.

Do you only work with colleges in BC?

We're based in Surrey, BC, but we work with institutions across Canada.

We already use Moodle. Does that cause problems?

The opposite. Moodle integration is built into the core of the ERP — not bolted on. If you're already on Moodle, setup is faster.

What happens after we go live?

We stay involved. Updates, adjustments, and new features roll out to all colleges on the platform. You're not buying a static system.

For colleges and post-secondary institutions

Custom operational software for colleges that have outgrown spreadsheets.

We build scheduling, admin, and reporting systems specific to how your college actually operates — not a generic platform you have to bend yourself around.

Start a conversation See the Westminster case study

You're running a college on tools that weren't built for a college.

Most private colleges and training institutions are running their operations on tools designed for something else: Excel for scheduling, Outlook for communications, generic accounting software for fees, and a stack of disconnected platforms for everything in between.

It works — until it doesn't. A coordinator builds the schedule manually every two weeks and most of the time nobody notices. But when a teacher gets double-booked, when a cohort's module list changes mid-program, when a registrar leaves and takes the institutional knowledge with them — the cost of running on spreadsheets becomes visible all at once.

We build the systems that take the recurring operational work and put it in software your team can actually use.

One system. Every part of how your college runs.

The Norvan Digital College ERP covers the full operation — not just one piece of it:

Sales & Admissions — Lead tracking, application pipeline, and a structured three-panel review workflow. Prospects move from enquiry to enrolled student automatically.

Student Management — Complete student profiles: personal info, academic history, documents, finance, and activity. Deep links to each student's Moodle profile.

Course & Cohort Management — Programs and intake cohorts managed in one place. Creating a cohort automatically syncs to Moodle.

Faculty Management — Faculty profiles, course assignments, and one-click Moodle account provisioning.

Finance — Invoices generated automatically on enrolment. Payment tracking per student.

Audit Log — Full timestamped record of every action taken in the system.

Email Notifications — Automated emails for application received, approved, rejected, invoice generated, and staff onboarding.

Moodle Integration — The piece most systems haven't solved. Student approved in ERP → Moodle account created. Cohort created in ERP → synced to Moodle. Faculty added → teacher account provisioned. Works with any Moodle instance.

Phase 1 is complete. The demo is live.

The College ERP is built, tested, and running in a live demo environment. Westminster College is already on our Teacher Scheduling System — 22 teachers, 8 cohorts, 57 modules — which is available as a standalone product or bundled with the ERP.

We're onboarding the first colleges now. If your operations are running on spreadsheets and disconnected tools, the system is ready.

Request a demo

Why custom usually beats off-the-shelf for colleges.

Most off-the-shelf software for colleges falls into two categories.

The first is enterprise-scale platforms built for large universities — overpriced, over-featured, and designed around assumptions that don't apply to a small or mid-sized institution. You spend more time configuring than the software saves.

The second is generic small-business software adapted for education — scheduling apps, simple LMS tools, basic CRMs. They handle 60% of what you need and require a person to bridge the other 40% with email and Excel.

Custom software fits your operation. It does the specific things your college does, in the specific way your college does them. It costs less than enterprise platforms and replaces the manual work generic tools leave behind.

What getting started actually looks like.

We start with a conversation.

Free, no proposal, no pitch deck. We ask how your college currently runs admissions, enrolment, and operations. If we're not the right fit, we'll say so on that first call.

We configure the system for your college.

Programs, cohorts, staff roles, Moodle endpoint. We set it up around how your college actually operates.

You're live within a week.

We don't disappear after handover. We support, adjust, and improve as your needs change.

Common questions from colleges

Things college decision-makers ask before reaching out.

If your college is running on spreadsheets, let's talk.

We're taking on a small number of new college projects this year. If your operations look like Westminster's did before we started — schedules built manually, admin running on Outlook, knowledge living in one or two people's heads — send a message and we'll set up a call.

Start a conversation